Career Opportunity - Receptionist / Accounts Assistant, Mallorca - Argo Yachting

Argo Yachting has a career opportunity for a full-time Receptionist / Accounts Assistant.

The ideal candidate should be/have:

• Friendly and confident with a can-do attitude
• Great organizational and time management skills
• Integrity, with an ability to handle confidential information
• Good communication skills at all levels
• A high level of written and spoken English & Spanish, a good level of German
• Previous experience working in Finance
• Competency in Microsoft applications including Word, Excel, and Outlook
• Experience with administrative and clerical procedures

Key responsibilities will include:

• Operate the switchboard in a professional manner and pass messages to individuals as required
• Ensure diversion of telephones out of hours
• Assist sales and customers in seeking berth opportunities for boat sales or movements
• Ensure that the office displays the required licenses / permissions at all times
• Maintain good management of boat keys and keep all secure
• Ensure all company policies and internal procedures are adhered to
• Report to IT either UK or locally on any problems with regard to IT hardware, software and/or connectivity issues
• Organize courier deliveries
• Monitor, control and order office supplies
• Oversee office services like cleaners and maintenance service providers
• Arrange services (boat lifts and launches) with marinas
• Provide ad-hoc support for all secretarial functions if and when required
• Ensure the reception area is manned and kept clean and tidy at all times
• Process supplier invoices
• Match invoices to PO or obtain the correct authorization
• Post petty cash, manual expense claims through the purchase ledger
• Process monthly credit card statements
• Assist with petty cash/credit cards monthly reconciliations